GRANT OF ELIGIBILITY UNDER SPECIAL LAWS AND CSC ISSUANCES

Schedule of Availability of Service:

  • Monday - Friday
  • 8:00 a.m. - 5:00 p.m. without noon break

 

Who May Avail of the Service:

• Electronic Data Processing Specialist (EDPS) Eligibility – pursuant to CSC Resolution No. 90-083. Conferred on passers of the proficiency test or training course conducted by the National Computer Institute (NCI)-National Computer Center on the following computer courses: Systems Analysis and Design or Computer Programming on Java, MS Access, and Visual Basic.

• Scientific and Technological Specialist (STS) Eligibility – pursuant to PD No. 997. Conferred on S&T Specialist who has at least a bachelor’s degree in areas enumerated in Section 1 of the Rules and Regulations Implementing the Provisions of PD 997 (Revised 2009) and who meet any of the following additional requirements:

  • At least three (3) years of continuous experience in research and/or teaching in pertinent field which may include specialized training in research, or teaching experience at the college level in one’s major field or field of specialization, or completion of a patented invention; or
  • Has earned a master’s or doctorate degree in any of the fields of study enumerated under Section 1 of the Rules and Regulations Implementing the Provisions of PD 997 (Revised 2009) from a school recognized by the Commission on Higher Education at the time of filing application.

• Veteran Preference Rating (VPR) Eligibility – pursuant to EO No. 132/790. Granted to World War II veteran,or his/her spouse, or any one of his/her children.

• Barangay Nutrition Scholar (BNS) Eligibility (PD 1569) - Barangay based volunteer workers, responsible for delivering nutrition services and other related activities such as community health, backyard food production, environmental sanitation, culture, mental feeding, and family planning to the barangay.

• Barangay Health Worker (BHW) Eligibility - accredited Barangay Health Workers who have rendered at least five continuous years and satisfactory service as BHW to the community, provided they meet the other requirements of the special eligibility program.

Barangay Official Eligibility - Barangay Officials, Elected Punong Barangay, Sangguniang Barangay Kagawad, Sangguniang Kabataan Chairman, appointed Barangay Secretary and Barangay Treasurer.

• MC No. 11, s. 1996/MC No. 3, s. 2008 (Skills Certificate Equivalency Program [SCEP])

  1. Individual who meets the requirements of Category I (e.g. Auto Mechanic, Machine Shop Foreman, etc.)
  2. Holders of Category II positions (e.g. Laboratory Technician, Well Driller, Weather Observer, etc.)
  3. Category III positions ( e.g. Bookbinder, Cook, Intelligence Agent, etc.)
  4. Category IV positions (e.g. Aircraft Mechanic, Driver, Pilot, etc.)

• Honor Graduate Eligibility (PD 907) (local schools)

  1. Must have graduated summa cum laude, magna cum laude, or cum laude, in his/her Bachelor’s/College degree, regardless of the number of years of completion;
  2. Must have graduated from school year 1972-1973, and thereafter;
  3. Must have graduated in a college/university in the Philippines that is governed by the Commission on Higher Education and belongs to any of the following categorization:
    • Private Higher Education Institutions with Deregulated and Autonomous status;
    • State Universities and Colleges with SUC Level III and IV; and
    • Local Universities and Colleges with LUC Level III and IV

 

What are the Requirements:

General Requirements:   (shall apply to all types of eligibility granted under special laws)

Properly accomplished Application Form (CS Form 101- A/B/C/D/E/F/G/H/I, Revised Dec. 2011)

Three (3) pieces of identical I.D. pictures taken within the last three (3) months prior to filing of application with specifications, as follows:

  • 1 inch x 1 inch size (N.B. Passport size (4.5 cm x 3.5 cm) ID pictures shall be required upon issuance/release of the new security form for the Certificate of Eligibility that bears the new size, format, and new CSC Logo. (PLEASE VERIFY WITH THE CSC CENTRAL/REGIONAL/FIELD OFFICE BEFORE HAVING PICTURE TAKEN)
  • Printed on quality photo paper
  • In white background
  • In standard close-up shot (from shoulder level up with the head and face occupying at least 80% of the picture and with the name tag positioned at approximately 1 inch or 2.54 cm below the chin);
  • In bare face (without eye glasses/colored contact lens, or any accessory that may cover facial features; facial features not computer-enhanced);
  • Showing left and right ears; and
  • With full name tag and signature:
    • The name tag must legibly show the applicant’s signature over complete printed name in the format
    • First Name-Middle Initial-Last Name-Extension Name (if any); and
    • The name tag should not be computerized, meaning, the applicant should have his/her picture taken while holding his/her name tag.

Original and photocopy of any of the following I.D. cards, which must be valid (not expired) upon filing of application, and bears the applicant’s name, Picture, and signature, and the issuing officer’s name and signature: Office/Company/School I.D. (school I.D. must be duly validated for the current school year), GSIS UMID, SSS I.D., Driver’s License, PRC License, BIR I.D. (ATM Type/laminated card with picture type), PhilHealth I.D., Voter’s I.D., Barangay I.D., Postal I.D., Passport (with signature of the applicant), Police Clearance (with picture) N.B.: Any other I.D. card NOT included in the above list shall NOT be accepted. Alumni, association, membership, and health I.D.s, including ATM cards, shall NOT be accepted.

Original and photocopy of Birth Certificate of the applicant authenticated/issued by the National Statistics Office (NSO);N.B.: In case where the NSO-issued Birth Certificate is not legible, the applicant shall, in addition, be required to submit the original and photocopy of his/her Birth Certificate that is authenticated/issued by the Local Civil Registrar (LCR).

For married female applicants, original and photocopy of Marriage Certificate authenticated/issued by the NSO; N.B.: In case where the NSO-issued Marriage Certificate is not legible, the applicant shall, in addition, be required to submit the original and photocopy of her Marriage Certificate that is authenticated/issued by the LCR.

If the application is filed through a representative:

  • Authorization letter executed by the applicant; and
  • Original and photocopy of at least one (1) valid I.D. card of the representative, as listed above.

Certificate of No Pending Case/Non-Conviction of Any Offense (CSC SPEL Form 1, April 2012)

 

List of Specific Requirements for Application for Grant of Eligibility Under Special Laws

ELECTRONIC DATA PROCESSING SPECIALIST (EDPS) ELIGIBILITY

A. For Training Course:

  1. Original and certified copy of the Certificate of Proficiency issued by the NCI-NCC on the following computer courses: Systems Analysis and Design, or Computer Programming on Java, MS Access, or Visual Basic;
  2. Original and photocopy of the Certificate of Completion issued by the NCI-NCC; and
  3. Original and photocopy of the Certificate of the Grade Slip issued by NCI-NCC.

B. For Proficiency Test:

  1. Original and certified copy of the Certificate of Proficiency issued by the NCI-NCC on the following computer programming courses: Systems Analysis and Design, or Computer Programming on Java, MS Access, or Visual Basic;
  2. Original and photocopy on the Notification Slip issued by NCI-NCC

 

HONOR GRADUATE ELIGIBILITY (GRADUATES IN FOREIGN SCHOOLS) 

  1. Original and photocopy of Transcript of Record (TOR) of the applicant;
  2. Certification from the university/college that the applicant graduated summa cum laude, magna cum laude, or cum laude. (This certification is separate from and on top of the Transcript of Record).
  3. List of Honor Graduates certified and submitted by the School Registrar to the CSC (agency to agency concern).

 

VETERAN PREFERENCE RATING (VPR) ELIGIBILITY

  1. Original and photocopy of Birth Certificate (NSO or LCR authenticated) of the Veteran;
  2. Original and photocopy of Marriage Contract (NSO or LCR authenticated)of the Veteran;
  3. Affidavit of Waiver to be executed by the veteran only if still alive; or Joint Affidavit of Waiver by the veteran’s surviving spouse and other children, if the veteran is deceased and one of his/her children is availing of the grant
  4. Original and photocopy of Death Certificate (NSO or LCR authenticated) of the veteran, if deceased;
  5. Original and photocopy of Marriage Contract (NSO or LCR authenticated) of the Applicant (if the applicant is either the spouse or a female married child of the veteran)
  6. Official Transcript of Record (authenticated copy) of the applicant
  7. Original and photocopy of the Report of Rating in the CS examination where the VPR shall be applied; and
  8. Verification Slip of the applicant’s examination result/rating issued by CSC-IRMO/CSC Regional Office concerned

 Other Requriements:

  • Original/Authenticated copy and photocopy of the following (if the applicant’s name has been changed, or has discrepancy with the name of the veteran): Order/Resolution/Decision issued by the CSC or the Court on the correction of name of the applicant; and Affidavit/s used/presented to support the CSC/Court Order on the correction of name of the applicant (may be executed by the applicant, or other disinterested parties); and
  • Other documents as may be deemed necessary upon evaluation of the VPR application.

 

SCIENTIFIC AND TECHNOLOGICAL SPECIALIST (STS) ELIGIBILITY

Upon Filing of Application at the Department of Science and Technology (DOST)

The following are the documentary requirements to be submitted upon filing of application at the DOST Central Office, Taguig City (through the PD 997 Secretariat), or at the DOST Regional Office:

  1. Duly accomplished CS Form 101-C, Dec. 2011
  2. Three (3) pieces of identical I.D. pictures taken within the last three (3) months prior to filing of application with specifications, as follows:Assessment fee of P100.00 payable to DOST; and
    1. 1inch x 1 inch size (N.B. Passport size (4.5 cm x 3.5 cm) ID pictures shall be required upon issuance of the new security form for the Certificate of Eligibility that bears the new size, format, and new CSC Logo. (PLEASE VERIFY WITH THE CSC CENTRAL/REGIONAL/FIELD OFFICE BEFORE HAVING PICTURE TAKEN)
    2. Printed on quality photo paper;
    3. In white background,
    4. In standard close-up shot (from shoulder level up with the head and face occupying at least 80% of the picture and with the name tag positioned at approximately 1inch or 2.54cm below the chin);
    5. In bare face (without eye glasses/colored contact lens, or any accessory that may cover facial features; facial features not computer-enhanced);
    6. Showing left and right ears; and
    7. With full name tag and signature:
      • The name tag must legibly show the applicant’s    signature over complete printed name in the format First Name-Middle Initial-Last Name-Extension Name (if any); and
      • The name tag should not be computerized, meaning, the applicant should have his/her picture taken while holding his/her name tag.
  3. Five (5) copies of each of the following documents:
    1. Duly certified statement of duties and responsibilities
    2. Original and photocopy of Transcript of Records (TOR) and diploma (The original TOR shall be returned to the applicant after authentication of the photocopy)
    3. Recommendation from head of office or school on the application for PD 997 eligibility, which shall include a statement regarding his/her assessment of the applicant’s research or teaching proficiency
    4. List of S&T subjects taught/being taught and the duration of teaching said subjects, duly certified by the Dean of the school; and
    5. Other documents such as:
      • Published research paper/technical reports for concluded scientific research, or progress reports for researches still in progress.
      • The reports must be certified as true copy by authorities to whom the original copies were submitted.
      • Certification of research proficiency indicating the title of scientific research project/s the applicant has participated in and the duration and nature of participation and/or responsibilities of the applicant in the research project.
      • Certificate of patented invention if available.

 

BARANGAY NUTRITION SCHOLAR (BNS) ELIGIBILITY (PD 1569)

Specific Requirements:

  1. Diploma or authentic evidence of completion of high school course
  2. Certification of residency in the barangay for at least six (6) years, and can speak the dialect
  3. Certification of completion of the prescribed 10-day training course and 20-day practicum in the barangay where applicant is assigned
  4. Certification that the applicant has obtained a passing mark in the accomplishment of targets set in the action plan
  5. Copies of monthly accomplishment report (NNC Form 5) for the last two years authenticated by the nutrition action officer
  6. Copies of BNS performance evaluation sheets for the last two years authenticated by the nutrition action officer for services redered from Jan. 1, 1981
  7. Copies of MOA or contract of service as BNS for the last two years  
  8. Notarized Affidavit stating that the BNS did not employ in the government during his/her service requirement, and that he/she did not receive any form of salary/compensation/emolument, except honorarium, during his/her service requirement. *For purposes of the requirement for Notarized Affidavit, the phrase “did not employ in the government” shall mean that the BNS has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation/emolument derived from any government agency platilla payroll, during his/her service requirement.
  9. Original/Authenticated and dry-sealed List of BNS issued by the National Nutrition Council (agency to agency concern; to be submitted by NNC to CSCRO)

 

BARANGAY HEALTH WORKER (BHW) ELIGIBILITY 

Specific Requirements:

  1. School certificate or transcript of record [applicant must have completed at least two (2) years of college education leading to a college degree]
  2. Certificate of Accreditation issued and signed by the chairman or authorized official of the Barangay Health Worker Registration and Accreditation Committee and of the Local Health Board (the Certificate of Accreditation must have been issued on or before the start of the five-year voluntary service)
  3. Certification of at least five (5) years of continuous and satisfactory service as an accredited BHW issued by the Local Health Board
  4. Notarized Affidavit stating that the BHW did not employ in the government during his/her service requirement, and that he/she did not receive any form of salary/compensation/emolument, except honorarium, during his/her service requirement. *For purposes of the requirement for Notarized Affidavit, the phrase “did not employ in the government” shall mean that the BHW has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation/emolument derived from any government agency plantilla payroll, during his/her service requirement
  5. Authenticated/Certified copy of Annual Accomplishment Reports
  6. Original/Authenticated and dry-sealed Registry of Accredited BHW issued by DOH (agency to agency concern; to be submitted by DOH to CSCRO)

 

BARANGAY OFFICIAL ELIGIBILITY (BOE)

  1. Certification from authorized DILG officials at the municipal, city , provincial or regional level of the services rendered by the barangay official, using the prescribed CSC-ERPO BOE Form No. 1, January 2011
  2. Certification from the Barangay Chairman on the services rendered by the barangay official
  3. Duly signed oath-taking certificate or other proofs of having been duly elected or appointed such as election returns and appointment paper
  4. Notarized Affidavit stating that the barangay official was not employed in the government during his/her term of office, or service requirement, and that he/she did not receive any form of salary/compensation/emolument, except honorarium for holding a position in an ex-officio capacity, during his/her term of office or service requirement. *For purposes of the requirement for Notarized Affidavit, the phrase “did not employ in the government” shall mean that the Barangay Official has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation/emolument derived from any government agency plantilla payroll, during his/her term of office, or service requirement
  5. Original/Authenticated and dry-sealed Master List of Elected/Appointed Barangay Officials issued by the DILG (agency to agency concern; to be submitted by DILG to CSCRO)
  6. Authenticated copy of payroll for the payment of honoraria from the city/municipality, if applicable (agency to agency concern; to be submitted by the city/municipality to CSCRO)
  7. Other documents as may be deemed necessary by the CSC Regional Office in verifying authenticity of information supplied by the barangay official

 

MC NO. 3, S. 2008 ELIGIBILITY SKILLS CERTIFICATE EQUIVALENCY PROGRAM (SCEP)

Category II - refers to positions listed under CSC MC No. 11, s. 1996, as amended, and CSC Resolution No. 072244 dated December 4, 2007/CSC MC No. 3, s. 2008, the required eligibility for which can be obtained by completing one year of very satisfactory actual work performance under temporary status.

Specific Requirements:

  1. Original and photocopy of Appointment Paper of the applicant, specifically indicating the status of appointment as “Temporary” (NOTE: No status of appointment other than “Temporary” shall be considered for the grant of eligibility under Category II)
  2. Certification (using the prescribed CSC-ERPO Cat. II Form No. 1, Revised Oct. 2009) from the agency head/highest HRMO that the appointee obtained at least Very Satisfactory rating for the two rating periods during the one-year temporary appointment
  3. Statement of Actual Duties and Responsibilities (using the prescribed CSC-ERPO Cat. II Form No. 2, Oct. 2010) of the applicant executed by the applicant’s immediate supervisor
  4. Authenticated copy of the applicant’s Performance Rating Form, duly confirmed by the agency’s Performance Evaluation and Review Committee (PERC), for the two rating periods covered by the one-year temporary appointment

Category III - refers to positions listed under CSC MC No. 11, s. 1996, as amended, and CSC Resolution No. 072244 dated December 4, 2007/CSC MC No. 3, s. 2008, which do not require any eligibility.

Category IV – refers to positions listed under CSC MC No. 30, s. 1997 (adopting an additional category of positions) and CSC MC No. 12, s. 2003 that require the appropriate licenses issued by authorized government agencies

 

Duration:  1 hour

 

How to Avail of the Service:

The grant of eligibility under special laws and CSC issuances involves two (2) stages – Evaluation of Application, and Processing of Certificate of Eligibility.

 

 Step
Applicant/Client Service Provider Duration of Activity (Under Normal Circumstances) Person in
Charge
Fees Form*
STAGE 1: Evaluation of Application
1 File duly accomplished form and documentary requirements at the CSC Regional Office thru the Examination Services Division (ESD) Require the applicant to pay the evaluation fee at the Cashier  1 minute  1st Processor   Appropriate Application
Form
2 Pay the evaluation fee* at the CSC Cashier Process payment and issue Official Receipt  1 minute  Cashier  P200.00 CSC Official Receipt
3 Return to ESD and present O.R. and application form to the attending 1st Processor for evaluation

Receive the O.R. (evaluation fee) and application form

Evaluate qualification of applicant for the grant of eligibility applied for and check completeness of general and specific documentary requirements and completeness and accurateness of information in the application form

Verify and validate photocopies of the general and specific documentary requirements against the originals

Check if the name of the applicant is included in the corresponding master list provided by the agency concerned, including the consistency of all of the applicant’s data indicated therein, affix initials and date opposite the applicant’s data entry


Fill out the jurat, if applicable

Accomplish the “Action Taken” portion on the application form, fill the eligibility data on space provided as applicable, and affix signature over printed name and date on space provided for 1st Processor

Review the application and documentary requirements, affix initials on the masterlist, make final evaluaton on validness of the application’s approval, and affix signature over printed name and date on space provided for 2nd Processor on application form

10 minutes





















 

 



7 minutes

1st Processor






































2nd Processor
   
4 Pay the processing fee* at the Cashier Give the duly evaluated and approved application form and instruct the client to pay the processing fee at the Cashier 1 minute 1st
Processor;
Cashier
P300.00 CSC Official
Receipt
STAGE 2: Processing of Certificate of Eligibility (COE)
 5 Return to ESD and submit the original O.R. and approved application form to the attending 1st Processor Receive the O.R. (processing fee) and the approved application form

Encode personal and eligibility data of the applicant in the transaction database of the Special Eligibility Information System (SPELS)

Print the Proofing Report and affix signature on corresponding space
thereof

Endorse to the 2nd Processor the Proofing Report, together with the application form and other documents

Review the Proofing Report and affix signature over printed name and date on appropriate space thereof

Post the transaction data in the SPELS eligibility database and affix signature over printed name and date on appropriate space in the Proofing report after posting

Print the COE draft on paper
10 minutes




















5 minutes






2 minutes
1st
Processor;  




















2nd
Processor





1st
Processor
   
 6 Review the draft COE (particularly as to his/her name and date and place of birth) and affix signature on the draft COE and signature over printed name and the date on the “Checked by” portion Stamp the draft COE with “Checked by” and present the same to the applicant for review

Print the COE on security form
 5 minutes 1st
Processor
  Security Form
 7 Paste picture and affix signature on appropriate spaces on the security form Check proper and accurate printing of the COE on security form and endorse the same, together with the rest of the documents, to the Directors for signature

Review the approved application documents, the Proofing Report
and the COE, and affix signature on appropriate space on the security form and initials/date in
the masterlist

Make final review of the application documents, the Proofing Report and the COE, and affix signature on appropriate space on the security form and initials/date in the masterlist

Photocopy the fully accomplished COE and ORs, and affix the CSC
dry seal on the original and photocopies of the COE

Record the application data on the
corresponding Logbook, and prepare the receiving photocopies of the COE

 2 minutes







3 minutes






3 minutes






5 minutes

2nd
Processor






Director III/ Authorized
Signatory



Director IV/
Authorized
Signatory




1st
Processor

   
 8 Receive the original COE and ORs and sign the receiving copies and the Logbook Release the fully accomplished original COE to the applicant,
together with the original ORs and the application receipt stub and accomplish appropriate portion in
the receiving copies
 5 minutes  1st
Processor
   
END OF TRANSACTION

Note: The service standards herein provided for grant of eligibility under special laws shall not be appropriate for applications for grant of the SCEP - Category II under CSC MC No. 11, s. 1996, as amended, and CSC Resolution No. 072244 dated December 4, 2007/CSC MC No. 3, s. 2008. Processing of applications for grant of this special eligibility entails additional time in mailing/transmitting necessary documents from the CSC Field Office to the CSC Regional Office. Application Form is available FREE OF CHARGE at any CSC office, or may be downloaded HERE.