Print 

GRANT OF ELIGIBILITY UNDER SPECIAL LAWS AND CSC ISSUANCES

Schedule of Availability of Service:

 

Who May Avail of the Service:

  1. Citizen of the Republic of the Philippines;
  2. At least 18 years of age at the time of application;
  3. Has not been found guilty of crime involving moral turpitude or of infamous, disgraceful or immoral conduct, dishonesty, drunkenness or addition to drugs;
  4. Has not been found guilty of offenses relative to, or in connection with the conduct of a civil service examination; and
  5. Has not been dismissed from service for cause.

 

Eligibilities Granted Under Special Laws and CSC Issuances

Electronic Data Processing Specialist (EDPS) Eligibility – pursuant to CSC Resolution No. 90-083 dated January 22, 1990. Conferred on passers of the proficiency test or training course conducted by the Department of Information and Communications Technology (DICT) on the following computer courses: Systems Analysis and Design or Computer Programming on Java, MS Access, and Visual Basic.

Scientific and Technological Specialist (STS) Eligibility – pursuant to PD No. 997. Conferred on S&T Specialist who has at least a bachelor’s degree in areas enumerated in Section 1 of the Rules and Regulations Implementing the Provisions of PD 997 (Revised 2009) and who meet any of the following additional requirements:

Veteran Preference Rating (VPR) Eligibility – pursuant to EO No. 132/790. Granted to Philippine Veterans Affairs Office-certified World War II veteran,or his/her spouse, or any one of his/her children who failed and lacks no more than 10 points in either the Career Service Professional Examination, the Career Service Sub Professional Examination, the Fire Officer Examination, or the Penology Officer Examination.

Barangay Nutrition Scholar (BNS) Eligibility (PD 1569) - Granted to barangay-based volunteer worker who meets the following qualifications:

Barangay Health Worker (BHW) Eligibility - pursuant to RA No. 7883.  Granted to a Barangay Health Worker who meets the following qualifications:

Barangay Official Eligibility (BOE) - pursuant to RA No. 7160. Granted to Elective Barangay Offcials: Punong Barangay, regular Sangguniang Barangay Members, and Sangguniang Kabataan Chairpersons who were elected in the 1982 Elections or thereafter; and to Appointive Barangay Offcials: Barangay Treasurers and Barangay Secretaries who were appointed by the duly elected punong barangay, who meet the following qualifications:

Skill Eligibility – pursuant to CSC MC No. 11, s. 1996, as amended (Category II). Category II refers to positions listed under CSC MC No. 11, s. 1996, as amended, the required eligibility for which can be obtained by completing one year of very satisfactory actual work performance under temporary status.
Granted to incumbents of positions under Category II of CSC MC No. 11, s. 1996, as amended, who meet the following qualifications:

Honor Graduate Eligibility (HGE) - pursuant to PD 907 (local schools). Granted to individuals who meet the following qualifications:

Foreign School Honor Graduate Eligibility (FSHGE) – pursuant to CSC Resolution No. 1302714. Granted to Filipino citizens who graduated summa cum laude, magna cum laude, cum laude, or its equivalent, in their baccalaureate degree from school year 1972-1973 and thereafter, in legitimate prominent/reputable school/college/university in other countries as verified by the Department of Foreign Affairs (DFA), through the Philippine Foreign Service Posts.

Sanggunian Member Eligibility (SME)- pursuant to RA 10156. Granted to the following Sanggunian Members (SM):

  1. Sanggunian Bayan - the vice mayor, as presiding officer and the regular Sanggunian Membesr;
  2. Sanggunian Panlunsod - the vice mayor, as presiding officer and the regular Sanggunian Members; and
  3. Sanggunian Panlalawigan - the vice governor, as presiding officer and the regular Sanggunian Members.

Above SM must meet the following qualifications:

  1. For SME (first level): Served as Sanggunian Member for an aggregate period of six (6) years; and completed at least 72
    units leading to a baccalaureate/bachelor’s degree.
  2. For SME (second level): Served as Sanggunian Member for an aggregate period of nine (9) years; and completed a
    baccalaureate/bachelor’s degree.
  3. Name is included in the corresponding Master List issued by the concerned DILG Office.
  4. Must have filed their application within the prescriptive time.

 

What are the Requirements:

GENERAL REQUIREMENTS: (shall apply to all types of eligibility granted under special laws and CSC issuances)

  1. Properly accomplished Application Form (CS Form 101- A/B/C/D/E/G/H/I/J/K)
  2. Three (3) pieces of identical I.D. pictures with the following specifications:
    1. Passport size (4.5 cm x 3.5 cm or 1.8 inches x 1.4 inches);
    2. Colored with white background;
    3. Printed on good quality photo paper;
    4. Taken within three (3) months prior to filing application;
    5. Taken in full-face view directly facing the camera;
    6. Showing left and right ears;
    7. With neutral expression and both eyes open;
    8. In bare face (with no eyeglasses/colored contact lens, or any accessories that may cover facial features; facial features not computer-enhanced);
    9. In standard close-up shot (from shoulder level up with the head and face occupying at least 80% of the picture and with the name tag positioned at approximately 1 inch or 2.54 cm below the chin); and
    10. With HANDWRITTEN (not computer generated) name tag legibly showing SIGNATURE OVER PRINTED FULL NAME in the format: First Name, Middle Initial, Last Name and Extension Name, if any (e.g. PETER S. CRUZ JR).
  3. Original and photocopy of any of the following I.D. cards, which must be valid (not expired upon filing of application), and contains the name, clear picture, date of birth and signature of applicant, and the name and signature of the issuing agency’s current head/authorized representative: Current Office/Company I.D., GSIS ID, PhilHealth ID (ATM Type), School ID (must be duly validated for the current school year), SSS I.D., Voter’s I.D., Passport, PRC License, Postal I.D., BIR I.D., Driver’s License, Barangay I.D. and Police Clearance (with picture).
    N.B.: Any other I.D. card NOT included in the above list shall NOT be accepted. Alumni, association, membership, and health I.D.s, including ATM cards, shall NOT be accepted.
  4. Original and photocopy of Birth Certificate of the applicant authenticated/issued by the Phlippine Statistics Authority (PSA); N.B.: In case where the PSA Birth Certificate is not legible or the PSA has duly issued a negative certification of birth (PSA CRS Form No. 1) printed in PSA security form, the applicant shall, in addition, submit the original and photocopy of his/her PSA birth certificate that is authenticated/issued by the Local Civil Registrar (LCR).
  5. For female married applicants, original and photocopy of Marriage Certificate authenticated/issued by the PSA; N.B.: In case where the PSA authenticated Marriage Certificate is not legible, the applicant shall, in addition, submit the original and photocopy of her Marriage Certificate that is authenticated/issued by the LCR.
  6. Certification of No Pending Case/Non-Conviction of Any Offense (CSC SPEL Form 1, April 2012)
  7. If the application is filed through a representative:
    1. Authorization letter or SPA executed by the applicant; and
    2. Original and photocopy of at least one (1) valid I.D. card of the representative, as listed under Item No. 3 above.

 

SPECIFIC DOCUMENTARY REQUIREMENTS (Shall apply depending on the type of eligibility)

Electronic Data Processing Specialist (EDPS) Eligibility

A. For Training Course:

  1. Original and certified copy of the Certificate of Proficiency issued by the DICT on the following computer courses: Systems Analysis and Design, or Computer Programming on Java, MS Access, or Visual Basic;
  2. Original and photocopy of the Certificate of Completion issued by the DICT; and
  3. Original and photocopy of the Certificate of the Grade Slip issued by DICT.

B. For Proficiency Test:

  1. Original and certified copy of the Certificate of Proficiency issued by the DICT on the following computer programming courses: Systems Analysis and Design, or Computer Programming on Java, MS Access, or Visual Basic;
  2. Original and photocopy on the Notification Slip issued by the DICT.

 

Scientific and Technological Specialist (STS) Eligibility

Upon Filing of Application at the Department of Science and Technology (DOST)

The following are the documentary requirements to be submitted upon filing of application at the DOST Central Office, Taguig City (through the PD 997 Secretariat), or at the DOST Regional Office:

  1. Duly accomplished CS Form 101-C, Dec. 2011;
  2. Three (3) pieces of identical I.D. pictures (Refer to Item No. 2 of the General Documentary Requirements for specifications);
  3. Assessment fee of P100.00 payable to DOST; and
  4. Five (5) copies of each of the following documents:
    1. Duly certified statement of duties and responsibilities
    2. Original and photocopy of Transcript of Records (TOR) and diploma
    3. Recommendation from head of office or school on the application for PD 997 eligibility, which shall include a statement regarding his/her assessment of the applicant’s research or teaching proficiency
    4. List of S&T subjects taught/being taught and the duration of teaching said subjects, duly certified by the Dean of the school; and
    5. Other documents such as:
      • Published research paper/technical reports for concluded scientific research, or progress reports for researches still in progress. The reports must be certified as true copy by authorities to whom the original copies were submitted.
      • Certification of research proficiency indicating the title of scientific research project/s the applicant has participated in and the duration and nature of participation and/or responsibilities of the applicant in the research project.
      • Certificate of patented invention, if available.

Upon Claiming of Certifcate of Eligibility at the Civil Service Commission

The following are the documentary requirements to be submitted upon claiming of Certificate of Eligibility at the CSC:

  1. Original and photocopy of valid I.D. card (Refer to Item No. 3 of the General Documentary Requirements for the list of I.D. cards accepted)
  2. Original and photocopy of Birth Certificate of the applicant authenticated/issued by the PSA [Note: In case the PSA Birth Certificate is not legible, or the PSA has duly issued a Negative Certification of Birth (NSO CRS Form No. 1) printed in PSA security form, the applicant shall, in addition, submit the
    original and photocopy of his/her Birth Certificate authenticated/issued by the Local Civil Registrar.]
  3. For female married applicants, original and photocopy of Marriage Certificate authenticated/issued by the PSA (Note: In case the PSA authenticated Marriage Certificate is not legible, the applicant shall, in addition, submit the original and photocopy of her Marriage Certificate authenticated/issued by the Local Civil Registrar.)
  4. Certification of No Pending Case/Non-Conviction of Any Offense (CSC SPEL Form 1, April 2012).

 

Veteran Preference Rating (VPR) Eligibility

  1. Original and photocopy of Birth Certificate (PSA or LCR authenticated) of the Veteran;
  2. Original and photocopy of Marriage Contract (PSA or LCR authenticated) of the Veteran;
  3. Affidavit of Waiver to be executed by the veteran only if still alive; or Joint Affidavit of Waiver by the veteran’s surviving spouse and other children, if the veteran is deceased and one of his/her children is availing of the grant;
  4. Original and photocopy of Death Certificate (PSA or LCR authenticated) of the veteran, if deceased; N.B. The requirement for Death Certificate also includes that of the veteran’s spouse and/or any child, if deceased).
  5. Original and photocopy of Marriage Contract (PSA or LCR authenticated) of the Applicant (if the applicant is either the spouse or a female married child of the veteran).
  6. Original and photocopy of the Report of Rating in the CS examination where the VPR shall be applied; and
  7. Verification Slip of the applicant’s examination result/rating issued by CSC-IRMO/CSC Regional Office concerned

  Other Requirements:

 

Barangay Nutrition Scholar (BNS) Eligibility (PD 1569)

  1. Diploma or authentic evidence of completion of high school course
  2. Certification of residency in the barangay for at least six (6) years, and can speak the dialect
  3. Certification of completion of the prescribed 10-day training course and 20-day practicum in the barangay where applicant is assigned
  4. Certification that the applicant has obtained a passing mark in the accomplishment of targets set in the action plan
  5. Copies of monthly accomplishment report (NNC Form 5) for the last two years authenticated by the nutrition action officer
  6. Copies of BNS performance evaluation sheets for the last two years authenticated by the nutrition action officer for services rendered from Jan. 1, 1981
  7. Certification of at least two-year continuous and satisfactory service as BNS by the nutrition action officer and attested by the district city nutrition program coordinator
  8. Copies of Memorandum of Agreement or contract of service as BNS for the last two years  
  9. Notarized Affidavit stating that the BNS was not employed in the government during his/her service requirement, and that he/she did not receive any form of salary/compensation, except honorarium, during his/her service requirement. *For purposes of the requirement for Notarized Affidavit, the phrase “was not employed in the government” shall mean that the BNS has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation derived from any government agency plantilla payroll, during his/her service requirement.
  10. Original/Authenticated and dry-sealed List of BNS issued by the National Nutrition Council (agency to agency concern; to be submitted by NNC to CSCRO)

 

Barangay Health Worker (BHW) Eligibility

  1. School certificate or transcript of record [applicant must have completed at least two (2) years of college education leading to a college degree]
  2. Certificate of Accreditation issued and signed by the chairman or authorized official of the Barangay Health Worker Registration and Accreditation Committee and of the Local Health Board (the Certificate of Accreditation must have been issued on or before the start of the five-year voluntary service)
  3. Certification of at least five (5) years of continuous and satisfactory service as an accredited BHW issued by the Local Health Board
  4. Notarized Affidavit stating that the BHW was not employed in the government during his/her service requirement, and that he/she did not receive any form of salary/compensation, except honorarium, during his/her service requirement. *For purposes of the requirement for Notarized Affidavit, the phrase “was not employed in the government” shall mean that the BHW has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation derived from any government agency plantilla payroll, during his/her service requirement
  5. Authenticated/Certified copy of Annual Accomplishment Reports
  6. Original/Authenticated and dry-sealed Registry of Accredited BHW issued by Department of Health (agency to agency concern; to be submitted by DOH to CSCRO)

 

Barangay Official Eligibility (BOE)

  1. Certification from authorized DILG officials at the municipal, city, provincial or regional level of the services rendered by the barangay official, using the prescribed CSC-ERPO Form 1a (February 2017), for elective barangay officials, or CSC-ERPO Form 1b (April 2012)
  2. Certification from the Barangay Chairman on the services rendered by the barangay official
  3. Duly signed oath-taking certificate or other proofs of having been duly elected or appointed such as election returns and appointment paper
  4. Notarized Affidavit stating that the barangay official was not employed in the government during his/her term of office, or service requirement, and that he/she did not receive any form of salary/compensation/emolument, except honorarium for holding a position in an ex-officio capacity, during his/her term of office or service requirement. *For purposes of the requirement for Notarized Affidavit, the phrase “was not employed in the government” shall mean that the Barangay Official has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation derived from any government agency plantilla payroll, during his/her term of office, or service requirement
  5. For appointive barangay officials (Barangay Secretary & Barangay Treasurer), notarized Affidavit stating that the appointive barangay official is not related up to the 4th degree of consanguinity, or affinity, to the appointing Punong Barangay.
  6. Original/Authenticated and dry-sealed Master List of Elected/Appointed Barangay Officials issued by the DILG (agency to agency concern; to be submitted by DILG to CSCRO)
  7. Other documents as may be deemed necessary by the CSC Regional Office in verifying authenticity of information supplied by the barangay official

 

Skills Eligibility (Category II)

  1. Original and photocopy of Appointment Paper of the applicant, specifically indicating the status of appointment as “Temporary” (NOTE: No status of appointment other than “Temporary” shall be considered for the grant of eligibility under Category II)
  2. Certification (using the prescribed CSC-ERPO Cat. II Form No. 1, Revised Oct. 2009) from the agency head/highest HRMO that the appointee obtained at least Very Satisfactory rating for the two rating periods during the one-year temporary appointment
  3. Statement of Actual Duties and Responsibilities (using the prescribed CSC-ERPO Cat. II Form No. 2, January 2011) of the applicant executed by the applicant’s immediate supervisor
  4. Authenticated copy of the applicant’s Performance Rating Form, duly confirmed by the agency’s Performance Evaluation and Review Committee (PERC), for the two rating periods covered by the one-year temporary appointment

 

Honor Graduate Eligibility(HGE)

  1. Original and photocopy of Transcript of Record (TOR) of the applicant;
  2. Certification from the university/college that the applicant graduated summa cum laude, magna cum laude, or cum laude. (This certification is separate from and on top of the Transcript of Record).
  3. List of Honor Graduates certified and submitted by the School Registrar to the CSC (agency to agency concern).

 

Foreign School Honor Graduate Eligibility(FSHGE)

  1. Transcript of Record certified as true copy by the foreign school (with English translation as applicable) and duly authenticated by a Philippine Foreign Service Post with jurisdiction over the foreign school;
  2. Certification on the honors received and baccalaureate degree earned, duly signed by the authorized offcial/registrar of the foreign school/college/university bearing the seal of the college/university, and duly authenticated by a Philippine Foreign Service Post. The Certifcation must state/indicate the equivalent Latin honor in cases of honors with name/title different from the Latin honors summa cum laude, magna cum laude, or cum laude. (This certification is not the Diploma and is separate from the Transcript of Record);
  3. Certification from the Commission on Higher Education (CHED) on the comparability/equivalency of the course/degree taken abroad with a course/degree earned in the Philippines duly signed by the authorized CHED offcial, affxed with CHED offcial dry-seal, and printed on CHED offcial letterhead (agency to agency); and
  4. Certification from the Department of Foreign Affairs (DFA) on the status of operation of the foreign school duly signed by authorized DFA offcial, affxed with DFA offcial dry-seal, and printed on DFA official letterhead (agency to agency). 

 

Sanggunian Member Eligibility

  1. For applicant who is a baccalaureate/bachelor’s degree holder, original/authenticated and photocopy of Transcript of Records;
  2. For Sanggunian Member First Level Eligibility applicant who is not a baccalaureate/bachelor’s degree holder, certification on the number of units earned and the baccalaureate/bachelor’s degree being/has pursued duly signed by authorized offcial/registrar of the university/college;
  3. Original/Authenticated Master List of qualified Sanggunian Members issued by the DILG (agency to agency concern);
  4. For Sanggunian Members not included in the DILG Master List, Certification of services rendered by the Sanggunian Member duly signed by authorized DILG offcial at the regional level where he/she has served as Sanggunian Member (Use CSC SME Form 1, March 2013); and
  5. Other documents as may be deemed necessary by the CSC in verifying authenticity of information
    supplied by the applicant.

 

Duration:  1 hour

How to Avail of the Service:

The grant of eligibility under special laws and CSC issuances involves two (2) stages – Evaluation of Application, and Processing of Certificate of Eligibility.

 

 

Step

 

Applicant/Client

 

Service Provider

Duration of Activity (Under Normal Circumstances)

 

Person in
Charge

 

Fees

 

Form*

STAGE 1: Evaluation of Application
1 File duly accomplished form and documentary requirements at the CSC Regional Office thru the Examination Services Division (ESD) Require the applicant to pay the evaluation fee at the Cashier  1 minute 1st Processor   Appropriate Application
Form
2 Pay the evaluation fee* at the CSC Cashier Process payment and issue Official Receipt  1 minute Cashier  P200.00 CSC Official Receipt
3 Return to ESD and present O.R. and application form to the attending Action Officer

Receive the O.R. (evaluation fee) and application form

Check if the name of the applicant is included in the corresponding master list provided by the agency concerned, including the consistency of all of the applicant’s data indicated therein, affix initials and date opposite the applicant’s data entry


Fill out the jurat, if applicable

Review the application and documentary requirements, affix initials on the masterlist, make final evaluaton on validness of the application’s approval, and affix signature over printed name and date on space provided for 2nd Processor on application form

18 minutes

















7 minutes

1st Processor









   
4 Pay the processing fee* at the Cashier Give the duly evaluated and approved application form and instruct the client to pay the processing fee at the Cashier 1 minute 1st
Processor;
Cashier
P300.00 CSC Official
Receipt
STAGE 2: Processing of Certificate of Eligibility (COE)
 5 Return to ESD and submit the original O.R. and approved application form to the attending Action Officer Receive the O.R. and process the application form

Print the COE draft on paper
12 minutes 1st
Processor; Cashier
   
 6 Review the draft COE (particularly as to his/her name and date and place of birth) and affix signature on the draft COE and signature over printed name and the date on the “Checked by” portion Stamp the draft COE with “Checked by” and present the same to the applicant for review

Print the COE on security form
5 minutes 1st
Processor
  Security Form
 7 Paste picture and affix signature on appropriate spaces on the security form Check proper and accurate printing of the COE on security form and endorse the same, together with the rest of the documents, to the Directors for signature

Review documents and sign COE

Record the application data on the
corresponding Logbook, and prepare the receiving photocopies of the COE

2 minutes






 

8 minutes

2nd
Processor





Directors/ Authorized
Signatory

 

1st Processor

   
 8 Receive the original COE and ORs and sign the receiving copies and the Logbook Release the fully accomplished original COE to the applicant,
together with the original ORs and the application receipt stub and accomplish appropriate portion in
the receiving copies
5 minutes 1st
Processor
   
END OF TRANSACTION

Note: Application Form is available FREE OF CHARGE at any CSC office, or may be downloaded HERE.